ACADEMIC POLICY

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ACADEMIC POLICY
[B.Tech., M. Tech., MCA & MBA]
(Session: 2019-20)

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[I] INTRODUCTION

1. In order to establish uniform procedure and adopt a transparent system for fair internal assessment of the students, Academic Instructions are issued for each academic session. Internal assessment marks have been divided in the following categories for various courses.

For B. Tech., MCA & M. Tech.

For MBA

2. For carrying out the above assessment, college has made certain criteria such as, General conduct of students, Monitoring of attendance, Pre-End Semester Examination and conduct of Quiz Tests which are elaborated in succeeding paragraphs.

General Conduct of Students

All faculty members are required to be strict in their classes for following:-

• Students without uniform should not be given attendance (except for the days when they are permitted to be in casuals)
• Students coming late should be permitted to attend the classes but no attendance to be given.
• Mass bunk is a negative practice, If any class is involved in mass bunk for Theory and Practical classes then disciplinary action for the same may taken against entire class and appropriate Notice Discipline should be issued to inform Academic Cell and Director/DG.

[II] ATTENDANCE

As per AKTU ordinance, all students are required to attend 100% classes. However, if attendance is less than 75%, student will not be permitted to appear in end semester examination. 15% condonation (relaxation) can be permitted by the Director General if prior permission has been taken for the same (from Director General). It means that if attendance is between 60% to 75% and an application explaining the reason for absence has been submitted by the student, he/she may be permitted to appear in end semester examination.

In any case, a student will NOT be permitted for End Semester Examination if the attendance is less than 60%.

Recording of Attendance

All faculty members are required to take attendance of the students in the attendance register given to them. Subject teacher will mark the students ‘Present’ or ‘Absent’ in that register on all the days whenever classes have been conducted. This attendance register will be maintained by all the faculty members without fail.
The above attendance will be fed in the PeopleSoft by the respective faculty members everyday through the computers placed in the respective department/HOD offices. These entries are required to be made within 3 working days of the conduct of a particular class. Further, attendance will be also fed in AKTU ERP.

Medical Leaves or Other Reasons of Absence

Rules for grant of leaves on medical grounds or other reasons of absence are given in following points. Students must be communicated to read these points with utmost care:-

• Leave Applications/Medicals will be only accepted for the duration of 7 day or more. (Please Note)
• Leave applications duly forwarded by HOD must be submitted by the student within 3 days of joining the college (after absence/illness) to the COSAA office. Applications not given in time may not be considered.
• Application submitted to the COSAA Office will be accepted only if the parents/guardian of the student meet with HOD/COSAA/Associate Director/Director General.
• Record of these applications will be maintained by the COSAA Office. These applications will be updated into the PeopleSoft, 10 days before the commencement of Pre-End Semester Examination.
• These applications will enhance the overall attendance of the student, but will not have any effect on the attendance of the individual subjects.
• In case of medical leaves, a student will be given a maximum condonation of 15% of the total lectures conducted (in all the subjects).

Criteria for appearing in Quiz Test
To appear in a Quiz Test for a particular subject, students have to fulfill his/her minimum attendance criteria in that subject. The policy for the same will be provided separately by Academic Cell.

Criteria for appearing in Pre-End Semester
To appear in Pre End Sem, students have to fulfill the following criteria:

[III] COURSE PLAN & ACTIVITY REGISTER

• All faculty members are required to prepare a Course Plan for the allotted subject in the coming semester. This Course Plan will be prepared unit wise through the PeopleSoft.
• Due care must be taken in the allotment of lectures to a particular topic depending upon its complexity and AKTU syllabus. Total No. of lectures if greater or less than 40 in a Course Plan, in both cases, prior permission must be taken from Director for approval.
• On the basis of this Course Plan, faculty members are required to make a topic wise entry (Activity Register) for the class room teaching conducted on daily basis. This includes teaching carried out in Lectures. In addition, activities carried out during Tutorial Classes will be entered separately under the “Tutorial Activity Register” in PeopleSoft. All Faculty members are requested to update both the records on regular basis.
• The above entries are required to be made within 3 working days of the conduct of a particular class.

[IV] PRE-END SEMESTER EXAMINATION

The aim of Pre-End Semester Examination is multifold. Besides being a base for internal assessment, it also serves the purpose of providing continuous guidance and motivation to students and prepares them for final exams. In their professional future, the students would be required to deal with diverse issues not covered in their course. Therefore, at this stage in their career, the students should be able to do some self-study. To eliminate total spoon feeding, some part of their curriculum should be assigned for self-study and they should be tested on this part.

In a semester, a Pre-End Semester Examination will be conducted during 14 th or 15 th week (as per the Academic Calendar). Notifications for ‘Short Attendance Student List’ and ‘Likely to be Stopped Students List’ will be issued by COSAA Office 3 to 4 days prior to the commencement of Pre-End Semester Examination. Genuineness of a particular case will be discussed by the Director General in consultation with respective HOD and Course Coordinator.

Appearing in Pre-End Semester Examination is mandatory. Please note that if a student does not appear in this examination, he/she will be awarded zero.

Guidelines for Pre-End Semester Examination Question Papers

The duration of each Pre-End Semester Examination will be 3 hours. Questions for Pre-End Semester Examination should be set in such a manner that the students get sufficient practice of writing 3 hours examination as per the norms of university.

Minimum 90% or probably 100% syllabus is to be covered. The pattern of the Pre-End Semester Examination question paper will be exactly based on the AKTU End Semester Examination Question Paper. Question Paper will be set out of 100 marks.

(The detailed guidelines for the preparation of Pre-End Semester Examination question paper will be provided by Academic Cell.)

[V] QUIZ TESTS

1.  (a) Three/Four cycles of one hour Quiz Tests will be conducted for B. Tech., M. Tech. & MCA.
     (b) Two cycles of one hour Quiz Tests will be conducted for MBA.
2.  These Quiz Test cycles will be conducted on Monday/Friday (including Wednesday in case of MBA) as per the quiz schedule.(Days may change in case of any holiday/non working day on Monday, Wednesday & Friday)
3.  The Quiz & Assignment Tests are combined and named as Quiz Test only.
     (a) This Quiz Test will carry 30 marks & will be of 1 hour duration.
     (b) The question paper of this Quiz Test will be divided into two parts:-
     Part ‘A’ – 10 marks
     Part ‘B’ – 20 marks
     (c) Part A will consist of two questions from the respective Assignment Sheet and Part B will contain three other questions (as was being done earlier for the Quiz Test).
    (d) To accommodate all questions of the Tutorial Sheet, Five Sets of question paper are required to be made (i.e. Any two random questions from Assignment Sheet will be included in Part A of each set). Remaining three questions can be kept same in all the sets.
     (e) The marks of the entire assessment will be fed out of 30 in the PeopleSoft.
     (f) It is to be noted that all Quiz Tests are compulsory.

For B. Tech., MCA & M. Tech.
First cycle of Quiz Tests will be conducted between 4 th and 7 th week, second cycle will be conducted between 8 th and 10 th week and so on. The complete details are given in the following table: (Detailed programme will be issued separately)

For MBA
First cycle of Quiz Tests will be conducted between 4 th and 09th week, second cycle will be conducted between 09th and 13 th week and so on. The complete details are given in the following table: (Detailed programme will be issued separately)

Most Important:
One hour Quiz Tests will be conducted during the first period, i.e. 09:00 a.m. to 10:00 a.m. Please note the following important points related to the conduct of One Hour Quiz Test:
(a)   Late comers may be permitted upto 09:20am, no extra time will be given.
(b)   hose students who are not in college uniform will not be permitted to appear in the Quiz Tests.
(c)   Quiz schedule will be issued separately, faculty members are requested to make a note of it and submit the question papers to the Academic Cell at least 5 working days in advance.
(d)   All the faculty members are requested to plan their leaves in advance so that the cancellation of the quiz tests can be avoided.
(e)   Seating arrangement for the quiz tests will be prepared by respective department offices and will be submitted to Exam Cell. All the students are required to be seated in accordance with the seating plan. While making the seating plan it must be ensured that two students of the same class are sitting side by side.
(f)   Five sets of question papers will be made and submitted. Every set of the question paper will have different colour code. Invigilators are requested to ensure that no two students sitting side by side have same colour papers.
(g)   Students will be required to write the set no., i.e. set ‘A’ or ‘B’ as applicable on the answer sheet.
(The detailed guidelines for the preparation of Quiz Test Paper will be provided by Academic Cell.)

[VI] SURPRISE TESTS

1.  04 Surprise Tests will be conducted in each theory subject.
2.  Each Surprise Test shall be conducted for 10 minutes duration and evaluated out of 5 marks.
3.  Different sets of question papers shall be framed (i.e. on a batch size of 60 students -04 distinct sets can be prepared).
4.  The question framed shall be such that it could be solved within 5-10 minutes by a student. Based on this concept, an individual faculty may use their discretion to frame:
(a) Theoretical/numerical question;
(b) Objective type questions;
(c) Very short answer type questions, etc.
(d) Crossword Puzzles.
5.  After the conduct of test, these question papers (each set) should be filed by an individual faculty member in the respective course file.
6.  The evaluated answer scripts should be returned back to the students prior to the conduct of next Surprise Test.
(The detailed guidelines for the preparation of Surprise Test Paper will be provided by Academic Cell.)

[VII] TUTORIAL CLASSES

Tutorial classes are supposed to be very effective tool, particularly for those subjects which are not theoretical. In order to make them effective following guidelines are issued for streamlining the procedure:

(a)  Students will be given 5 Assignments/Tutorial Sheets, one each from every unit. Each sheet will consist of 10 to 15 questions. (4 Assignments in case a subject contains 4 units)
(b)  For numerical oriented subjects, two tutorial periods per batch have been allotted and for theoretical subjects one tutorial period per batch has been allotted. This will be as per the decision of the respective subject teacher.
(c)  For each unit, generally there will be two tutorial periods. This time will be utilized for discussion of problems of the Assignment/Tutorial Sheets. Any two questions at random from this Assignment/Tutorial Sheet could be asked in each of the sets of the Quiz Test paper.
(d)  Faculties should make the tutorial class very interactive, where students should be encouraged to discuss their problems related to the subject
(e)  Don’t leave the students free.
(f)  Tutorial class should not be converted to lecture without proper permission from the undersigned.
(g)  In addition to above, an efficacious tool in teaching/learning process 'Crossword-Puzzles' is introduced (as a part of Tutorial Sheet) to strengthen the students' ability to identify, analyze and understand the technical terms used in a particular subject.
(h)  These Crossword-Puzzles should also be effectively conducted/discussed in tutorial classes.

Guidelines for Preparing Tutorial/Assignment Sheets:

• Reference of source in each question, i.e. Title of the book, Author’s name, name of Publisher, should be mentioned at the footer of the Tutorial Sheet.
• Questions should not be from one book; at least 3-4 books should be referred for making the Tutorial Sheets.
• No replication of class notes should be there in the Tutorial Sheet. Class notes can be kept in library for reference.
• Preferably, 80% of the questions in the Tutorial Sheet should be numerical based. For theoretical subjects, no direct questions should be there. Emphasis should be on presentation, reading assignments, viva-voce, etc.
• Extra attention should be paid toward the identified weak students. If required extra assignments may be given to weak students.
• Theoretical tutorial assignments which are lengthy in nature will be avoided, as far as possible.
• In main part of the Tutorial Sheet (i.e. Subjective Questions), each question should be such that students are able to write answers in 10-15 minutes.
• In addition to the above, there are three additional sub sections in a tutorial sheet: Supplementary, Short Answer Type questions and Crossword Puzzles.
  
    • Some difficult numerical problems, questions based on practical approach etc. should be included under the head of Supplementary Questions. These questions should be framed in such a manner that students are required to put extra efforts in solving them.
  
    • Ten or more short answer type questions which are short formula based numericals and/or theoretical questions (to be answered within 30 words) should be included under the head of Short Answer Type Questions.
  
    • At least 15 hints/clues should be given to prepare Crossword-Puzzles in the Tutorial Sheets.
• In all the sections (except Cross-word Puzzles), all questions should be specified with their respective Course Outcomes (CO) and Bloom’s Taxonomy Levels (BLs).

(The detailed guidelines for the preparation of tutorial sheet will be provided by Academic Cell)

[VIII] INTERNAL ASSESSMENT IN PRACTICAL CLASSES

1. Experimental Labs:

(a)  On the basis of AKTU syllabus, atleast 10 experiments are selected to perform by all students in each lab. A list of these experiments i.e. Lab Activity Chart and Lab Manuals should be prepared by respective faculty lab in-charge(s) for each experimental lab in all the departments.
(b)  To avoid replication of contents in software/graphics based labs, experiments can be performed with multiple lab assignments (given as lab exercises).
(c)  It is mandatory for the students to perform all ten experiments along with lab assignments (wherever applicable).
(d)  For B. Tech., M. Tech. & MCA: The teacher's assessment in the lab for each experiment will be entered in PeopleSoft out of 10 marks.
(e)  In addition to above, Lab Mid Sem. of 20 marks will also be conducted.
(f)  On the basis of above, the calculation of sessional (internal) marks in practical classes (experimental labs) will be carried out as per the following criteria:

2. Non Experimental Labs:

(a)  As a compulsory part of curriculum, students will carry out Seminar, Colloquium, Industrial Training/Interaction, Minor/Mini Projects/Summer Training/Research Projects and Projects etc. in their course of study (as prescribed in their respective syllabi).
(b)  In these labs, respective Faculty Lab In-charge(s)/Coordinator(s) should prepare a Detailed Action Plan (DAP) to conduct various activities for evaluation of students' performance throughout semester.
(c)  The plan and schedules of various activities (like allotment of topics, preparation of synopsis/reports and presentation schedules etc.) in a particular lab should be properly arrayed in due coherence with college Academic Calendar.
(d)  Internal assessment, in such non experimental labs, will be carried out as per the well defined procedures and specified criteria.
(The detailed guidelines for internal assessment in practical classes will be provided by Academic Cell)

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HODs must ensure that the above instructions have been read & understood by all the faculty members of the department for proper implementation.

Department Office In-charges must take the signatures of all the faculty members (to ensure that this document has been read by all) and keep it as a record in their department.

Director